Start here — these are the critical first steps every sponsor and exhibitor must complete.

Complete the Sponsor Onboarding Form

• We can’t add your logo to the site or connect you to the General Services Contractor until this is submitted.
• Complete the form here
• Deadline: ASAP after you sign your contract

Register Your Staff

• Deadline: Friday, September 12
• Use your unique registration link provided in your onboarding email. If you need the link resent, email megan@cretech.com. 
• Need more passes? You can purchase them at the same link.

Book Your Hotel

• View exclusive savings of up to 40% off hotels — available for a limited time exclusively for CREtech New York attendees.

• Click here to access discounted hotel rates

Marketing Tools

• Tell your network you're sponsoring with this pre-drafted message, or share manually with the social graphic that was emailed to you. Don’t forget to tag @CREtech in your post and use #CREtechNewYork2025 so we can amplify your post!

Hosted Buyer Meetings

• If meetings are part of your package, the contact listed on your onboarding form will be your admin for managing them. Kyle Halls (kyle@cretech.com) will reach out to coordinate this.
• You can also check out the meeting guidelines here with important deadlines and key details. 

Know who to contact. Here’s your direct support team for everything from logistics to billing to on-site needs.

Category	Company	Contact	Email / Info
Sponsorship & Speaker Manager	CREtech	Megan Waltinger, Operations Success Manager	megan@cretech.com
Event Planning, Booth Build, & Logistics	CREtech	Events Team	logistics@cretech.com
Hosted Meetings Program	CREtech	Kyle Halls	kyle@cretech.com
Venue Services (Power, Internet, etc.)	Javits Center – JAKE	Exhibitor Solutions Team	services@javitscenter.com  JAKE Portal 877-452-8487
Booth Catering	Cultivated	Lisa Lorang	llorang@cultivatedny.com  https://www.cultivatedny.com Access the Online Order Portal here
General Services Contractor (GSC)	CSI Worldwide	Exhibitor Services Team	exhibitorservices@csiworldwide.net https://www.csiworldwide.net 1-888-CSI-EXPO
Audio/Visual Services	Metro Multimedia	A/V Team	201-340-2290 info@metromultimedia.com Order Form
Floral & Greenery Rentals	Garden State Interior Foliage	Chrissy	chrissy@gsinteriorfoliage.com  https://gsinteriorfoliage.com

Everything you need to know about build-out, show hours, and breakdown — plan your travel and team schedule accordingly. You can always view the event agenda on our website. 

Exhibitor Build Day

• Monday, October 20: Exhibitors can access the show floor 8:00 AM - 5:00 PM
• If you're using the GSC or an EAC to install your booth, setup begins October 16–17

Show Days

• Tuesday, October 21 – Wednesday, October 22

Move-Out

• Wednesday, October 22, starting at 5:00 PM EST
• Early breakdown may result in a $500 penalty
• Full teardown must be completed by 10:00 PM unless GSC or EAC labor is booked

Exhibit Hall Hours

• Tuesday, October 21: 9:00 AM - 4:00 PM
• Wednesday, October 22: 9:00 AM - 4:00 PM

Location

Javits Center – Hall 1C: 429 11th Avenue, New York, NY 10001

Visit the Javits Center website for directions

Travel Tips

• By Car: Most major roads lead directly to the Javits Center. There’s ample off-site parking available within walking distance.
• By Bike: Use Citi Bike, New York’s bike-sharing system, with multiple stations nearby.
• By Ferry: The NY Waterway ferry is a fast, scenic option from New Jersey, and drops off just one block from Javits.
• By Subway: Take the 7 train to Hudson Yards — the stop is directly across the street from the venue.

For full transit info and maps, visit the Javits Center website. 

All sponsor staff attending the event must be registered in advance using the unique code provided to you. Please refer to your contract to confirm the number of passes included with your sponsorship package.

Sponsor Staff Registration

• Deadline: Friday, September 12 (if you fail to register your team by the deadline, you forfeit your right to use your allocated sponsor passes and will need to purchase additional passes at the current rate) 
• Use the unique registration link sent from Megan Waltinger in your onboarding email
  If you need your link resent, email megan@cretech.com 
• Need more passes? You can purchase them at the same link

If you haven’t received your code or are unsure how to proceed, Megan will be happy to assist.

Sponsors are welcome to begin arriving from 2PM - 5PM on October 20 to pick up their badge. Regular registration will begin at 9:00 am.

If your sponsorship includes a speaking slot, please review the deadlines and requirements below.

You are responsible for meeting all content and submission deadlines as outlined. Failure to meet these deadlines may result in forfeiting your presentation and exclusion from CREtech marketing and programming.

Speaker Onboarding Form

• Required before we can promote your participation or add your name to the website
• Deadline: ASAP after you confirm your sponsorship
• Complete the form here

Speaker Titles & Descriptions

• Deadline: Friday, August 1, 2025
• Submit to megan@cretech.com
• This is only required if you are hosting an Innovation Stage session or demo. If you are on a Main Stage panel that is being programmed by CREtech, this is not applicable. 

Final Presentation Files

• Deadline: Friday, August 15, 2025 by 12:00 PM EST
• Submit to megan@cretech.com
• This is only required if you are hosting an Innovation Stage session or demo. If you are on a Main Stage panel that is being programmed by CREtech, this is not applicable. 

Presentation Requirements

• Format: 16:9
• Any video content must be embedded MP4 files (no external links)
• Embed all fonts and include font files
• Bring a backup copy on a thumb drive
• This is only required if you are hosting an Innovation Stage session or demo. If you are on a Main Stage panel that is being programmed by CREtech, this is not applicable. 

Main Stage Speaker Prep

• Prep calls for Main Stage speakers will be scheduled in August
• There will be no prep calls scheduled for Innovation Stage speakers

Each sponsor rep will receive complimentary access to our contact sharing feature through the event app — think of it as a digital business card. This tool allows reps to scan attendee badges and capture key information including name, title, company, LinkedIn profile, email address, and notes.

Included with Sponsorship

• Badge scanning via the mobile app (individual access per rep)
• Each rep will be able to download their own post-event lead report in PDF format with all captured data

Note: Lead data is captured and stored at the individual level only. Sponsor admins cannot access or consolidate lead reports across all reps. Each rep must download their own data after the event.

Optional Upgrade

• Sponsors can purchase a full lead capture license through our badge provider
• This includes expanded attendee data such as mailing address, phone number, and additional demographic insights
• License Only Options:
  • One device/booth: $300
  • Two devices/booth: $600
  • Unlimited devices/booth: $900
• Device Rental: $700 + License
• To get more information, email logistics@cretech.com. 
  

Professional photographers and videographers will be onsite throughout the event to capture key moments across the show floor, stages, and networking areas.

Check out our session recordings and videos from CREtech New York 2024 here.

What to Expect

• All Main Stage and Innovation Stage sessions will be professionally recorded and shared with sponsors after the show
• An edited post-show recap video will be produced and distributed
• Photos may be used in CREtech marketing, social media, and future event promotions

By attending and participating in CREtech New York, you agree to allow the use of your image and likeness for event-related content and promotion.

CREtech’s Hosted Meetings Program is the largest in the industry — connecting sponsors with qualified real estate decision-makers for high-value, 1:1 meetings onsite.

Meeting participation details are outlined in your sponsorship contract. If you’re unsure whether meetings are included in your package, email megan@cretech.com.

How It Works

• Sponsors with meetings included will be scheduled for 15-minute, pre-arranged meetings during the event (number of meetings varies based on the number purchased). 

Key Dates & Info

• View the full Hosted Meetings Guidelines: This guide outlines everything you need to do — and when you need to do it, including when you can start building your profile, booking your meetings, how to accept invites and more. 

Want to Participate?

• To add Hosted Meetings to your sponsorship, contact megan@cretech.com. 

Report or retrieve items at the CREtech Registration desk on the North Concourse.

All sponsors with an exhibition space included in their contract will appear on the official event floorplan: View the CREtech New York 2025 Floorplan

If you need to update your booth selection or have questions about your current placement, contact megan@cretech.com.

CREtech’s official general services contractor is CSI Worldwide. You’ll receive an email from exhibitorservices@csiworldwide.net with your login credentials. 

For help, contact CSI at 1-888-CSI-EXPO or email exhibitorservices@csiworldwide.net

• Access the CSI ordering portal here
• Use your email address and the temporary password provided by CSI to log in for the first time

Deadlines

• Advanced Pricing Deadline: Friday, October 3, 2025 at 11:59 PM EST: Place your order early for discounted rates.
• Standard rates will apply after Friday, October 3. This rate also applies to shipments received at Advance Warehouse. 
• Final Ordering Deadline: Friday, October 15, 2025
• Turnkey Graphics Deadline: Friday, September 12, 2025
  • The CSI Online Ordering Portal has more details on graphic submission guidelines and file preparation
  • Once your artwork is ready, send to logistics@cretech.com 

What’s Included in Your Package

Check your sponsor contract or reach out to megan@cretech.com for a breakdown of what’s included with your booth or kiosk.

JAKE is Javits Center’s online ordering platform for venue services.

Order Services Through JAKE

• Access the JAKE portal here
• Place orders for power, internet, cleaning, plumbing, labor, and more
• Upload booth diagrams and manage payments directly through the portal

Need Help with JAKE?

• Email: services@javitscenter.com 

Phone: 877-452-8487 (Mon–Fri, 9:00 AM–5:00 PM EST)

All exhibiting sponsors must submit a Certificate of Insurance (COI). If you're using a third-party Exhibitor Appointed Contractor (EAC), you must also submit an EAC form.

Submit both your COI and EAC here. Deadline: September 15, 2025.

Certificate of Insurance (Required)

• Must name CREtech as additionally insured
• Required in order to exhibit at CREtech New York
• View a sample COI

EAC Form (If Applicable)

• If you are not using CSI Labor you must use a Javits Center approved EAC

All inbound shipments must be processed through CSI Worldwide. Shipping labels and delivery instructions are available in the CSI online exhibitor kit. Labels must be properly attached to all freight in order to be accepted and delivered to your booth.

Important Info

• CSI will accept and deliver standard freight shipments
  For large or irregular shipments (unusual shapes or sizes), contact CSI directly here or at 1-888-274-3976
• No weekend or holiday deliveries will be accepted

Shipping Labels & Deadlines

Advance Warehouse

• Shipments must arrive between September 8 – October 15, 2025
• Use the Advanced Shipping Label provided in the CSI portal. 

Direct-to-Show Site

• Shipments must arrive on October 20, 2025
• Use the Direct Shipping Label provided in the CSI portal

Be sure to review full shipping instructions and deadlines in the CSI Exhibitor Kit, accessible through your CSI login.

Metro Multimedia is the official AV provider for CREtech New York. They offer a full range of rental and technical support services to help enhance your booth experience.

Available Rentals

• LED displays and monitors (touchscreen + standard)
• Digital kiosks (tabletop and freestanding)
• Computers, laptops, and accessories
• Projection, audio, and lighting equipment
• And more!

Ordering

• AV rentals must be ordered directly through Metro Multimedia
• Download the AV order form here

 

Internet and electrical services are managed through the Javits Center’s JAKE portal. Complimentary basic WiFi is provided throughout the venue, but we strongly recommend ordering upgraded internet or a hardline connection for high-traffic booths or demo stations.

Included with Sponsorship

• Startup kiosks and most booths receive one 5 AMP power drop at no charge (check your contract!)

Additional Services

• Upgraded WiFi and hardline internet
• Additional or higher-amperage power drops
• Electrical labor and installation

Ordering

• Order services through the JAKE portal
• Be sure to place your order early to avoid late fees

For questions about JAKE, contact the Exhibitor Solutions Team at services@javitscenter.com or call 877-452-8487, Monday through Friday, 9:00 AM to 5:00 PM ET.

Enhance your booth with live plants and floral arrangements from our partner, Garden State Interior Foliage. Our partner provides full-service greenery rentals to help you create a more engaging, polished space.

Services Offered

• Live plant and floral rentals
• Design consultation and recommendations
• Delivery, setup, and post-show pickup

Ordering

• Contact: chrissy@gsinteriorfoliage.com 
• Website: https://gsinteriorfoliage.com
• Ordering instructions will be sent directly from the provider

If you'd like to offer food or drinks in your booth to attract traffic, all catering must be ordered through Javits’ exclusive provider, CULTIVATED. No outside food or beverage is permitted inside the venue and will be confiscated and subject to fines.

For resources to support your planning, reference the Cultivated documents library.

Ordering Options

1. Branded Packages
If you would like to work with CREtech on branded activations, such as barista carts, please contact your sales representative for pricing

2. Drop-Off Orders (Online Ordering System)
For simple, unattended items like bottled water or canned beverages

• No staff or replenishment service included
• Access the Online Order Portal here
• Deadline: October 14, 2025

3. Full-Service Catering (Via Sales Manager)
For larger or staffed setups (e.g. coffee service, snacks, or refresh stations), reach out to Lisa Lorang for menus & pricing information

• Contact: Lisa Lorang, llorang@cultivatedny.com | 212-216-2400
• Deadline: October 7, 2025